Life is time and money. Save both.

Nexus reads the cards, bank, and accounting system you already use, finds what you overpay, and helps you get it back.

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Nexus V1

Built on what you already run.

Four things: read-only connections, a normalized catalog of goods and software, a monthly report with money recovery, and a Slack purchasing agent that ends at an approved link. It suggests; a person acts.

Take the tour

  • Read-only connections

    Bank and card feeds for any card program, QuickBooks Online, the Amazon Business report, a forwarding address for receipts and invoices, and your Google Workspace or Microsoft 365 directory. The scopes are shown on screen, and nothing is written back except categories and tags.

  • Catalog and SaaS ledger

    Card descriptors become clean vendor names. Every vendor is sorted as goods, software, AI, cloud, or contractor. Repeat items match a catalog as identical or equivalent with a confidence score, and every subscription lands in a ledger with plan, seats, cost, cycle, and an estimated renewal date.

  • The monthly report

    On the third business day: repeat items cheaper elsewhere, the same item bought at different prices, price creep, duplicates, fees, and a renewal calendar, each with an annual dollar figure and a link to its evidence. The numbers are computed in code, and the summary is checked against them.

  • Money recovery

    Returns with no refund, duplicate payments, double-charged subscriptions, and unapplied vendor credits, each with a ready-to-send request. A person always presses send, and recovered dollars count as verified savings.

  • Software, AI, cloud, and contractors

    A subscription roll call in Slack, seats against headcount, overlapping tools, monthly billing where annual is cheaper, subscriptions still tied to people who left, AI seats and API spend by team, a renewal brief 60 days out, and contractor and cloud views at invoice level.

  • Purchasing agent

    Employees ask in Slack in plain words. Nexus checks standard items, approved stores, budget, and recent duplicates, ranks options by total cost from trustworthy sellers, gets the approval, and hands back a link. The employee buys on the retailer’s site with a company card. Nexus never buys anything itself.

Product tour

See it work, end to end.

Three moments: connecting, the report, and the moment a person decides. Click through, or let it play.

Everything in this tour is clickable.

Connections0 of 4 connected
Bank and cardsAny card program, 24 months of history on first syncWaiting
QuickBooks OnlineReads transactions and accounts; writes categories and tags onlyWaiting
Amazon BusinessA scheduled report to the forwarding address, set onceWaiting
DirectoryGoogle Workspace, for headcount and people who leftWaiting

The scopes are shown on screen before anything is read.

How it works

Three steps from a cold start to a monthly number.

Setup takes an hour. The first findings come from history within the week. After that the report runs on its own.

Connect in an hour

Sign in with Google or Microsoft, then connect bank and cards, QuickBooks Online, Amazon Business, and your directory, all read-only, with the scopes shown on screen. Confirm the departments, budgets, and rules Nexus proposes in one tap, or refine them.

First findings, week one

Twenty-four months of card history and the QuickBooks backfill are normalized and matched. The SaaS ledger is built within the week, the subscription roll call goes out in Slack, and the first findings arrive with an annual figure and their evidence.

The monthly report

On the third business day, each finding goes to the person who owns that spending, with its annual figure and evidence. Drafts are ready; a person presses send. The tracker shows found, acted on, and verified, against the price you paid.

The 30-day pilot

One month, your own numbers, no lock-in.

Connected in under an hour, read-only. At day 30 you see found, acted on, verified, and the price paid side by side, and decide. You can leave at any point with a full export.

  1. Day 1

    Connected and confirmed

    Sign in, connect bank and cards, QuickBooks Online, Amazon Business, and your directory, all read-only. Accept the defaults Nexus proposes: departments from QuickBooks classes, owners from the directory, budgets from last year’s averages.

  2. Week 1

    First findings from history

    Twenty-four months of card history and the QuickBooks backfill are normalized and matched. The SaaS ledger is built, and the subscription roll call goes out in Slack. Every finding arrives with an annual figure and its evidence.

  3. Week 2

    Recovery drafts and the first requests

    Refund, cancellation, and renewal requests are drafted for your team to send. Employees make their first purchasing requests in Slack, and alerts go out the day a renewal, price creep, or duplicate is detected.

  4. Weeks 3 to 4

    The monthly report

    On the third business day after month end, the CFO one-pager goes out and each department owner gets their detail, with findings assigned and due dates set. Verified savings appear as refunds post and cancellations show in the data.

  5. Day 30

    The review

    Found, acted on, verified, and the price paid, on one page. Continue on a plan, or leave with a full export and a confirmation that your data has been deleted.

What you need on day one

One sitting, with someone from Pillar Expenses on the call. Nothing is written back except categories and tags, each logged with one-click undo.

  • An admin with Google or Microsoft sign-in
  • Bank and card logins, entered in the aggregator’s own window
  • QuickBooks Online and Amazon Business admin access
  • A mail rule for receipts and invoices, or IT’s approval for one
Start a 30-day pilot

If a bank is not supported by the aggregator, monthly statement uploads work. If the mail rule needs IT approval, receipts can be forwarded by hand until it is live.

Solutions

Where the money is found.

Nexus serves companies that buy goods and companies that buy software equally, and most companies are some of both.

Goods-heavy companies

Clinic and dental groups, gyms, restaurant groups, schools, contractors, field offices. Repeat items bought at different prices, duplicates across sites, returns that never got refunded, and a purchasing agent that finds the fair price before anyone buys.

See a finding

Software-heavy companies

Software companies, agencies, consultancies, staffing firms, professional services. A complete SaaS ledger within a week: unused seats, overlapping tools, monthly billing where annual is cheaper, renewal increases, AI seats and API spend, and subscriptions still tied to people who left.

See the ledger

Every company

Any US company of 1 to 1,000 employees managing its own spending. Duplicate subscriptions and payments, late and foreign-transaction fees, unapplied credits, and a renewal calendar with 30, 60, and 90-day alerts, each with a ready-to-send draft.

Start a pilot
What we stand for

Built to be trusted with your numbers.

Nexus never holds your money, never earns from what you spend, and never trains AI on your data. Every number is computed in code, and a person decides whenever a vendor or money is involved.

Pillar Expenses on every release

Read-only

Nexus reads your cards, bank, and books. It never holds, moves, or receives money, and it writes back only categories and tags.

Suggest-only

It drafts the refund request, the cancellation, the renewal ask. A person always presses send.

Evidence first

Every number is computed in code, and every finding links to its proof with a confidence label. AI only extracts and summarizes.

No conflicts

Nexus earns nothing from what you spend. Any commission is disclosed, credited back, and never affects a ranking.

Trust

Controls you can see before you connect.

Read-only scopes are shown on screen at connection time. Every action is logged, your data exports in full within the hour and is deleted within 30 days on request, and it is encrypted in transit and at rest in your company’s own schema. Web users sign in with Google or Microsoft and two-factor; employees are identified through Slack and never create an account.

Read-only scopesAudit logExport and deleteEncryptionNo AI training on your data
Pricing

Simple plans. All of Nexus in each.

Every plan starts with a 30-day pilot you can leave at any point with a full export.

Essential

$50per month

The full product, month to month.

  • Everything in Nexus
  • Unlimited users
  • Email support
Start a 30-day pilot

Professional

$150per month

The full product with hands-on onboarding.

  • Everything in Nexus
  • Unlimited users
  • Founder-led onboarding and priority support
Start a 30-day pilot

Premier

$400per month

For companies running several entities.

  • Everything in Nexus
  • Unlimited users
  • Several QuickBooks entities
Start a 30-day pilot

Enterprise

Custom

Terms written around how you operate.

  • Everything in Nexus
  • Custom terms and agreements
  • Recovery contingency option
Talk to us

Not sure which fits? Start the pilot and we will place you on the right plan at day 30. Email hello@pillarexpenses.com with questions.

FAQ

Frequently Asked Questions

Does Nexus move money or buy anything?
No. Nexus is read-only and suggest-only. It never holds, moves, or receives money. It drafts refund, cancellation, and renewal requests, and a person sends them from their own email or the vendor’s portal. The purchasing agent ends at an approved link; the employee buys on the retailer’s own site with a company card.
What does the 30-day pilot involve?
You connect read-only in under an hour. Nexus normalizes 24 months of card history and the QuickBooks backfill, builds the SaaS ledger within the week, and sends the first findings with their evidence. The monthly report follows on the third business day after month end. At day 30 you see found, acted on, verified, and the price paid side by side, and decide. You can leave at any point with a full export.
How long does setup take?
Under an hour, in one sitting. Sign in with Google or Microsoft with two-factor, connect bank and cards through the aggregator, QuickBooks Online, the Amazon Business report, a mail rule that forwards receipts and invoices, and your directory. The screen lists exactly what is read from each source, and the health page shows every connection.
Which cards and accounting systems work?
Any card program, through bank and card feeds. QuickBooks Online is the accounting system in V1; Xero, and Ramp and Brex feeds, arrive in V1.5. If the aggregator does not support your bank, monthly statement uploads work, and the health page marks that source as manual.
How is a finding checked?
Every number is computed in code; AI only extracts and summarizes, and the written summary is checked against the computed figures before the report goes out. Each finding carries a confidence label and links to its evidence. If a finding is wrong, its owner marks it incorrect, it is removed, the cause is fixed, and the tracker shows the correction.
How do you handle our data?
Never used to train AI, never sold, never used for ads. Encrypted in transit and at rest, kept in your company’s own database schema, exportable in full within the hour, and deleted within 30 days of a request. Email, PDF, and web content are treated as data, never as instructions.
How does Pillar Expenses make money?
A flat monthly subscription, with an optional recovery contingency paid only when money returns. Any commission on a purchasing link is disclosed, credited back by default, and never affects a ranking.
What happens at the end of the 30-day pilot?
A renewal review with the tracker page: found, acted on, verified, and the price paid, side by side. Above five times the price we propose the annual plan; between one and five times, monthly; below the price, you leave with a full export or continue on the recovery contingency only.
The 30-day pilot

Start your 30‑day pilot.

Tell us a little about the company. We reply with the agreement and a setup time, and you are connected in one sitting.

  • Connected in under an hour, read-only, with the scopes on screen
  • First findings within the week, from 24 months of history
  • Leave at any point with a full export

This opens an email to hello@pillarexpenses.com with your details filled in.

Your mail app should now be open with the request ready to send. If it did not open, email us directly at hello@pillarexpenses.com and we will send the agreement and a setup time.